Position Title: Finance Assistant
Availability of candidate: ASAP
Duty Station: Tbilisi
Application Deadline: 18.09.2014
The Danish Refugee Council South Caucasus announces job opening for:
full time position of Finance Assistant based in Tbilisi.
Background:
DRC is a humanitarian organisation which is operating in South Caucasus since 1994 with a main mandate to protect refugees and internally displaced people (IDPs) and returning migrants against persecution and to promote durable solutions. It has its South Caucasus regional office in Tbilisi and sub offices in Georgia (Zugdidi, Gori, Gali, Sukhumi).
In Georgia, DRC works to improve the living conditions and to support the local integration of IDPs. This support is rendered through shelter, income-generating activities, mobilisation and legal aid, advocacy and technical assistance to government stakeholders.
Overall position responsibility: The overall objective of the Finance Assistant is to fulfil daily accounting tasks and coordinate financial functions/ services for Tbilisi office including maintaining financial systems.
Main duties and responsibilities:
- Prepare payments made in cash, by check or via bank transfers in the existing DRC forms called Payment Requests;
- Ensure that provided/prepared payment documents comply with DRC internal financial procedures and donor regulations;
- Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies and comply DRC internal guideline. Cashbooks are submitted to Regional Head of Finance before 5th of each calendar month;
- Ensure that advances and deposits are issued based on Regional Representative/direct supervisor approval and is settled within 4 weeks after an outlay is taken;
- Ensure usage of relevant budget line and project when cost booking takes place;
- Prepare financial documents, list of taxable expenses for local audit and ensure that I/tax is paid on taxable costs are entered in financial system accordingly;
- Ensure proper filing system for financial documents;
- Ensure that all kind of tax papers i.e. way bills and VAT papers (“0”) are received for payments made in current month and approved timely on tax system;
- Ensure that scanned vouchers are received from field offices are shared with HQ on a monthly basis; and uploaded in dropbox;
- Ensure that HQ corrected cash books are shared with field offices on a timely basis;
- Ensure that BFUs are shared with Program Managers on a monthly basis;
- Update BAS with current expenditure rate on a monthly basis;
- Assist to Regional Head of Finance or Regional Representative in case of necessity;
Qualifications & Experience
- University Diploma in Accounting/Finance
- Work Experience in the field of Accounting/finance
- Good knowledge of computer programs
- Knowledge of Georgian Tax legislation on a basic level
- Knowledge of English language is required
Skills & Qualities
- Strong finance and accounting skills
- Strong communication skills
- Ability to follow strict timetables
- Team work, ability to integrate and interact with the team of diverse backgrounds
Please quote the position title in the subject line of the e-mail; otherwise your application will not be reviewed. Incomplete applications will not be reviewed.
Please note that only short-listed candidates will be invited for an interview.
DRC is an equal opportunity employer.
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