|
Delegation Assistants |
| Employer: |
HRRA/ EBRD |
| Category: |
Administrative/Clerical,
|
| End date: |
2015/02/10 |
| Location: |
Tbilisi
|
| Education |
Bachelor
|
| Viewed: |
665 -times |
On behalf of the European Bank for Reconstruction and Development (EBRD), HRRA is recruiting suitable individuals for the positions of Delegation Assistants (Estimated number required: 34).
These positions are required for the EBRD’s Annual Meeting in Tbilisi on May 13-15, 2015. Please note that these positions are short-term and therefore candidates who are currently employed are welcome to apply.
For detailed information regarding the European Bank for Reconstruction and Development and its Annual Meeting, please follow the link below:
www.ebrd.comThe role of the delegation assistant is to provide secretarial and administrative support to the delegation and ensure the smooth organization of the meeting schedules. Delegation Assistants must have professional secretarial experience.
Main Duties & Responsibilities:
- Keeping the diaries, arranging internal and external meetings, receiving visitors;
- Typing of speeches, e-mails, reports etc;
- Photocopying and distributing documents and other materials as and when required to delegates, the constituency office members and staff members;
- Ad-hoc administrative duties as required;
- Supplying information on venues and local transportation for social events, local customs etc. as required;
- Liaising with the official delegation driver;
- Organizing refreshments for delegates (as instructed by the constituency secretary).
Professional Experience & Professional Skills:
- Strong administrative/organizational background, experience of similar positions;
- Ability to work on own initiative;
- Ability to understand and comply with deadlines, prioritizing as necessary;
- Ability to follow instructions;
- Good communication skills, including pleasant and efficient telephone manner, diplomacy and tact;
- Willingness to assist others and responsive to the needs of the delegation.
Other Requirements:
- Fluent English (written and spoken), and fluency in other languages as required;
- Proficiency in typing and computer literate (Windows 2010: Outlook/Word/Excel).
Personal Attributes:
- Smart presentation and professional attitude;
- Ability to remain calm under pressure, and a capacity for hard work;
- Ability to work efficiently and cheerfully as part of a team;
- Good sense of priorities and initiative, with an eye for detail;
- Reliable, flexible and willing to work overtime if required.
How to Apply / Additional Information
If you feel you have the required skills and experience to fulfill this role, please send your CV in English to the following address
project4@hr.com.geApplication deadline is February 10th, 2015.
Please indicate the position name in the subject line.
Only Short Listed candidates will be contacted.
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